IT-Solutions Shop
Search for a Help Doc:

Help - The Form 1449


Standard Form 1449, Solicitation /Contract/Order for Commercial Items, is used to buy commercial items when the simplified acquisition procedures are used. It can also be used to ship and receive product.

Related Tasks
These are links to help documents related to the Form 1449 and other Purchase Orders. Click on the blue, underlined text to open a desired document.
Creating a Form 1449
Editing a Form 1449
Signing a Purchase Order (Contractor)
Signing a Purchase Order (ACO)
The Form 300
The Form 30
The Form 1155

Form Description


The Navigation Bar
The Navigation Bar allows you to navigate around the various parts of the ITSS site.



The Navigation Tabs
The navigation tabs identify what view you currently have on your screen - in this case, the Funding Documents Interface page.


The Header Links
To the top right of the page, above the navigation bar, are links that provide access to different on-line information resources.

The Header Links


Guide Me will launch a separate on-line help window that provides a description of the form, view, or page that you currently have open on your browser.
Site Help will open a separate browser window with the On-Line Help Main Menu.
Contact Us will open a separate browser window with the Main Contact Information menu.
Need Assistance will open the Feedback Page where you can submit a problem report to the technical support desk.

Form Buttons
At the top and bottom of the form you should see a set of brown buttons. You will see a different set of buttons at different times, as they are contingent on your access level, the status of the form, and whether the form is opened for editing or reading.

Read Mode Buttons
These buttons may be seen while the Form 1449 is in Read mode.
Edit Mode Buttons
These buttons may be seen while the Form 1449 is in Edit mode.

Note: The Submit button now only appears at the bottom of the form. If submitting the document is not instantaneous, a "Please Wait..." message appears in its place to prevent you from submitting the same document more than once.

Button
Description
Reloads the Form 1449 in Edit mode.
Saves and closes the Form 1449. JavaScript will first validate the entries in editable fields and give an error message if any of the mandatory fields are blank or in the wrong format.
Closes the Form 1449 without saving anything since the last time it was saved, either from a previous submit or from a back-end process.
Strips the banner and buttons from the form for printing purposes.
Loads the accompanying Purchase Order Terms and Conditions as set forth by the GSA (for printing purposes). This button will not be available if there are ITOMS errors on the PO.
Allows user to access the COI document for this order or any other order, depending on the order id number entered.
Reloads the Form 1449 by pulling in any new values that have been updated on other documents that the Form 1449 pulls information from and places it in Edit mode.

Required Fields
Unlike the majority of forms, purchase orders do not have the yellow dot to indicate which fields are required. Upon submission, a message box will pop up to alert you if you have missed any required fields. Some of the required fields are inherited from previous documents or from a registration account.

Important Notes:
  • The Form 1449 can only be edited when it is in "Submitted" or "Pending Signature" status. If the Form 1449 is signed, the order is "Awarded." Changes that need to be made must be done through an Order Modification.
  • Not all items can be edited on the Form 1449. There are three types of fields: editable, not editable, and not supported in ITSS.
    • This field is editable: Indicates that the field's value can be entered or edited while the form is in Edit mode.
    • This field is not editable: Indicates that the field's value is drawn from another document or calculated automatically. To change a non-editable field, the correction must be made on the original document from which the value was drawn or calculated.
    • Not supported in ITSS: Indicates that the field is not editable and does not automatically populate. These fields are mostly place-holders on the form in ITSS. You can enter in a value by hand on a hard (printed) copy if necessary.

Section & Field Description
The fields within the block numbers are described in the order they appear on the form. You may not be able to see some of the fields mentioned here as many parts of the form depend on the status of the document and your access type (CSR, Contracting Officer, or Fund Manager).

1. Requisition Number: Displays the ACT number that was entered in ITOMS by the Fund Manager when funds were certified. This field is not editable.

2. Contract No.: Displays the GSA schedule number. This field is editable if the order is under Open Market and shall require a 13-character unique number. The Contract Number field has a max length of 30 characters.

3. Award/Effective Date: Displays the date that the Form1449 was created and submitted on ITSS. This field is editable and optional.

4. Order Number: This is a required, editable field displays the Delivery Order Number if the order is under a specific contract # (i.e. not Open Market).The Order Number shall not have a default value if the PO is for mod 00. The Order Number shall default to the previous PO's Order Number/Delivery Order Number for all mods greater than 00. The Order Number has a required length of 13 characters. The Delivery Order Number field shall be validated to ensure that it is a unique number. If the order is submitted under Open Market, this field shall be null and not editable.

5. Solicitation Number: This optional, editable text field displays the RFQ number or the client order ID number if an RFQ was used as the method for solicitation. This field has a max length of 30 characters.

6. Solicitation Issue Date: This optional, editable text field displays the date that the RFQ document was issued if an RFQ was used as the method of solicitation. There is no default avlue.

7. For Solicitation Information Call: Contact information for questions regarding the RFQ. These fields are editable and optional.
  • A. Name: The name of the GSA Representative that issued the RFQ document. There is no default value. This field has a max length of 35 characters.
  • B. Telephone Number: The telephone number of the contact name listed. There is no default value. This field has a max length of 24 characters.

8. Offer Due Date/Local Time: If the RFQ was used as the method of solicitation, the RFQ due date and time. This field is editable and optional.

9. Issued By: Displays the regional GSA issuing address information. The address fields are automatically pulled from the regional program registration document/profiles. This field is not editable.

10. This Acquisition Is: Description of the acquisition. Select the following fields as appropriate (these fields are editable and optional):
    • Unrestricted
    • Set Aside: <blank> % For
    • Small Business
    • Small Disav. Business
    • 8(a)
  • SIC: Enter as appropriate. This field is editable.
  • Size Standard: Enter as appropriate. This field is editable.

11. Delivery For FOB/Destination: Displays the delivery FOB (Free On Board) terms. This field is editable. Select Destination or Point of Origin from the drop down list as appropriate. Choices are:
  • Destination - The seller is owner of goods while in transit and responsible for any loss or damage up to the time of delivery.
  • Point of Origin - The buyer takes title at the supplier's plant.

12. Discount Terms: Displays the "Payment/Discount" terms based on the contractor's registration form. This field defaults to '30' days. This field is editable.

13A. This Contract is a Rated Order under DPAS (15 CFR 700): Check box as appropriate if the order is rated under the Defense Priority Allocation Systems (DPAS.) This field is editable.

13B. Rating: If block 13A is checked, the corresponding rating. This field is editable and optional.

14. Method of Solicitation: The method of solicitation: RFQ (Request for Quote), IFB (Invitation for Bid), or RFP (Request for Proposal). This field is editable.

15. Deliver To: Defaults to the Shipping Address or Place of Performance information listed on the Client Ordering Information (COI) document. These fields are editable.

16. Administered By: The GSA Contracting Officer (ACO) assigned to this order and his/her telephone number. This field is not editable.

17A. Contractor/Offeror: Defaults to the name and address on the registration of the selected Contractor. The information found in these fields MUST match the data in the Central Contractor Registration (CCR) database or the system will not allow the order to be awarded. The contractor fields default to different values depending on the mod number and whether the order is an open market order or not. These fields are editable.

17B. Check if Remittance Address is Different and Put Such Address in Offer: Check as appropriate. This field is editable checkbox.

18A. Payment Will Be Made By: The name and address information of the appropriate party responsible for making payment. Defaults to the information listed in the Regional Profile document for the appropriate region. These fields are editable.

18B. Submit Invoices to Address Shown in Block 18A Unless Block Below is Checked: Check as appropriate. This field is editable checkbox.

19. Item No.: Ordering information from supplier catalogue or other documentation. The corresponding item number for each product or service delivered. This field is editable and optional.

20. Schedule of Supplies/Services: Description of item(s) ordered. This field is editable and optional.

21. Quantity: The quantity ordered and/or accepted of each item listed. This field is editable and optional.

22. Unit: The unit of measure applicable to each item. For combined items, "LO" is commonly used to signify lot. This field is editable and optional.

23. Unit Price: The unit price of each item. This field is editable and optional.

24. Amount: The extended amount (quantity x unit price) for each item. This field is editable and optional.

25. Accounting and Appropriation Data: The accounting appropriation data will automatically be populated from the CERT document when the Fund Manager certified the CERT in ITOMS. Only the Org Code and Client Accounting Classification is editable, the rest of the fields are non-editable.

26. Total Awarded Amount: The total amount of the award/ Total Cost to GSA Amount as it was calculated on the order leg's CERT. This field is not editable.

27A. Solicitation Incorporates By Reference FAR 52.212-1, 52.212-4. FAR 52.212-5 Are Attached. Addenda Are/Are Not Attached: Check box as appropriate. If checked, select Are or Are Not as appropriate. These fields are editable.

27B. Contract/Purchase Order Incorporates By Reference FAR 52.212-4. FAR 52.212-5 Are Attached. Addenda Are/Are Not Attached: Check box as appropriate. If checked, select Are or Are Not as appropriate. These fields are editable.

28. Contractor Is/Is Not Required to Sign This Document and Return Copies to Issuing Office: Select Is or Is Not as appropriate. This field is editable and is a required field. Enter the number of copies required as appropriate. This field determines if the Form 1449 is a bilateral PO. This field is not editable if the mod number is 00. If the mod number is 00, the PO is automatically set to a unilateral PO, where the contractor IS NOT required to sign. If the mod number is greater than 00, then this field is editable, and the contracting officer must select a value.

29. Award of Contract: Enter the appropriate information concerning the contract award. These fields are editable.

30A. Signature of Offeror/Contractor: This field is only editable for the contractor if the contractor is required to sign the Form 1449 as specified in item 28. If the contractor wishes to sign the Purchase Order, he or she may check the editable checkbox, thereby signing the document. This field is editable.

30B. Name and Title of Signer: This non-editable field displays the contractor's name and title if the contractor is required to sign the form 1449 as specified in item 28.

30C. Date Signed: This field is populated with the date that the contractor signed the bilateral PO, if applicable.

31A. Signature of Contracting Officer: This is a field that is only editable for Contracting Officers (ACO). If the ACO wishes to sign the Form 1449 Purchase Order, he or she may check the editable checkbox, thereby awarding the order/order modification.

31B. Name of Contracting Officer: This is a field that is only editable for Contracting Officers (ACO). It displays the name of the Contracting Officer (ACO) listed on the COI document. While in edit mode, if the current user is a C/O that is different than the one listed on the COI, the PO shall reflect the name of the current C/O.

31C. Date Signed: Displays the date that the purchase order was signed. This field is not editable and will populate automatically when the Contracting Officer signed the PO.

32A. Quantity in Column 21 Has Been: Specify the status of the order indicating whether the quantity in block 21 has been Received, Inspected, or Accepted. This field is editable.

32B. Signature of Authorized Govt. Representative: Optional, editable field.

32C. Date: Optional, editable field.

33. Ship Number: The appropriate ship number. If the Ship Number is available from a Prior PO, this field shall default to that value. If a Ship Number is not available from a prior PO, the text field shall not have a default value. This field has a max length of 20 characters. This field is editable.

34. Voucher Number: The appropriate voucher number. If the Voucher No. is available from a Prior PO, this field shall default to that value. If a Voucher No. is not available from a prior PO, the text field shall not have a default value. This field is editable.

35. Amount Verified Correct For: This is a non-editable text field.

36. Payment: Specify the appropriate payment status: Complete, Partial, or Final. This field is an editable radio button.

37. Check Number: Enter the appropriate check number. If the Check Number is available from a Prior PO, this field shall default to that value. If a Check Number is not available from a prior PO, the text field shall not have a default value. This field is editable.

38. S/R Account Number: Enter in the appropriate S/R Account Number. If the S/R Account Number value is available from a Prior PO, this field shall default to that value. If the S/R Account Number value is not available from a prior PO, the text field shall not have a default value. This field is editable.

39. S/R Voucher Number: Enter in the S/R Voucher Number. If the S/R Voucher Number value is available from a Prior PO, this field shall default to that value. If the S/R Voucher Number value is not available from a prior PO, the text field shall not have a default value. This field is editable.

40. Paid By: This is an optional, editable text field. If the Paid By value is available from a Prior PO, this field shall default to that value. If a Paid By value is not available from a prior PO, the text field shall not have a default value.

41A. I Certify This Account is Correct and Proper for Payment: This is an optional, editable text field.

41B. Signature and Title of Certifying Officer: The name and phone number of the Fund Contact person. These fields are editable.

41C. Date: The date that the Fund Contact person approved the order for proper payment.

42A. Received By: This is a non-editable text field.

42B. Received At: This is a non-editable text field.

42C. Date Rec'd: This is a non-editable text field.

42D. Total Containers: This is an optional, editable text field. If the Total Containers value is available from a Prior PO, this field shall default to that value. If the Total Containers value is not available from a prior PO, the text field shall not have a default value.


Additional Fields: This section provides additional fields that are not contained on the PO.
    • DUNS #: This editable field displays the selected contractor’s DUNS Number, which is auto-populated based on the Open Market status of the order (as described in the table below). The value in this field MUST match the data in the Central Contractor Registration (CCR) database or the system will not allow the order to be awarded. This field has a max length of 13 characters.
    • Reject PO?: This field is a radio button set allowing the GSA user to select either “Yes” or “No” in answer to the question. If the GSA user selects “Yes” then another Purchase Order will have to be created in order to award the order. Once a PO has been submitted with the Reject PO button set to ‘Yes’, the PO is rejected and the status is updated to ‘Rejected’. This field defaults to “No”.

Note: The Form 1449 may be used as a receiving document. Blocks 32, 33 and 42C can be used for that purpose. Blocks 34 through 42C will be used by payment personnel.